been paying attention to the

news recently, coronavirus will

probably be top of mind.

Officially named COVID-19, this

respiratory illness originated

in Wuhan, China, but has since

spread globally. Though much

news coverage has been

fear-based, the situation is a

solid reminder the benefit of

good health and safety.

Workplaces are spaces where

people spend the majority of

their time in a week

interacting with others. If your

company isn’t already thinking

about and taking actions

regarding coronavirus, now is

the time to start. It is your

responsibility as a business to

ensure the safety of your

employees, and make sure that

the way work is carried out

doesn’t have a negative effect

on the health and safety of

others affected by your work.

Coronavirus should be taken

seriously and actioned against

in a way that is based on facts

and not fear. Its important to

know that there are steps you

can take to ensure risk

remains relatively low. Here

are the practises we are

following at Energy Resourcing

and recommend all companies

implement during this time.

Encourage frequent hand


If there is anything we have

learned during discussion of

coronavirus it’s the importance

of washing your hands

frequently and properly. Good

hand washing is one of the

best ways of preventing the

spread of cold, flu and virus

illness. Post hand-washing

reminders and educational

posters in restrooms and

throughout the office

reminding employees to wash

their hands thoroughly with

soap and hot water.

Most health agencies have

printable posters available

online. Make use of all

resources available to educate

your employees.

Restrict unnecessary work


With coronavirus, travel has

been the main way the virus

has been spreading. Limiting

travel during this time

minimises employees’ chances

of coming into contact with

affected individuals. It also

minimises the chance of them

spreading it back home. Many

companies have put temporary

bans on non-essential travel

bans, though a total ban on

should be considered as the

situation changes.

If travel is required, investigate

insurance validity issues to

protect employees wherever

they go. Provide clear

guidelines to your employees

around international and

domestic travel, particularly if

your government guidance

changes while they are gone.

Host online events and video


If you need to cancel any

planned events because of

coronavirus guidelines,

consider organising a live

event on social media though

Facebook, or with a video

broadcasting service.

Unless its essential, consider

scheduling all meetings as

video calls. Connect with

clients using Skype to still get

face time without the

additional risk.

Clean commonly used surfaces


Cover the basics. Make sure you

have enough soap, hand

sanitiser and ant-bacterial

cleaners. Encourage additional

cleaning of work areas,

including desks and phones.

Talk to your cleaners and

contractors about your

day-to-day needs, and any

advanced practises they can

put n place during

coronavirus. High traffic

communal areas such as

lunchroom counter tops, door

knobs, light switches, coffee

machines, and door handles

should be thoroughly cleaned


Ensure employees are able to

work remotely

Whether due to self-isolation

needs or a change to

government guidance, ensure

your employees are able to

work from home. Transfer

your company’s data to the

cloud, switch to online

versions of the software you

already use and take steps to

make sure it is secured.

Work with IT to ensure your

system can handle everyone

working remotely at once, if

not, schedule shifts. Make sure

an IT helpdesk number is

available and there are enough

support staff to assist as

needed. Investigate

communication tools like

Skype, Slack, WhatsApp or

Microsoft Teams to ensure

everyone is able to

communicate when they are


Encourage sick employees to

stay home

Most of us are guilty of coming

to work when we have a cold

or flu. But when sick

employees show up at work,

there is a good chance that

they will spread their illness to

their coworkers and around

their workspace. Coronavirus

is highly contagious, and it

isn’t fair to others to put them

at risk.

Communicating in writing your

expectations for sick

employees is critical. Let them

know if they are feeling

unwell, or showing cold and

flu symptoms, they should stay

home and that this is expected

of everyone regardless of their

role. Consider offering paid

sick time if you are able to do

so, especially to hourly


If an employee lets you know

their illness is relatively minor,

remind them of your ‘work

from home’ policy. It’s a good

middle ground for anyone that

doesn’t feel well but feels

healthy enough to work.

The advice of prevention being

better than cure has never

been more relevant.

Refrain from handshakes and

cheek kisses

It is common courtesy in the

corporate work to shake hands

or kiss cheeks when you greet

coworkers or meet someone

for the first time. However

during coronavirus, doing so

exposes you to an increased

risk. So for now put these

practises on hold.

Let people know that right now

you are practicing elbow

bumps, or toe taps, to keep

everyone as healthy as

possible. If everyone’s on the

same page it won’t be

awkward, in fact they will

appreciate you putting their

safety first.

Provide a list of frequently

asked questions

If you are getting a lot of

questions from clients around

your business in light of

coronavirus, prepare a FAQ.

Prepare answers to frequently

asked questions and provide as

much detail and reassurance

as possible. Please keep in

mind that this will be a ‘living’

document and will need to be

updated and checked for

accuracy on a daily basis as the

situation evolves.

Communicate with employees

Communication is critical when

things are moving an changing

so quickly. Make sure you are

sending out regular

communications and have line

managers echoing the same

messages to their teams.

Empower your employees with

tools and knowledge so they

can protect themselves and

their coworkers.

If you are making contingency

plans, let your employees

know. If you are implementing

new policies or changing

existing business, let your

employees know. Let them

know what’s changing and

why. Inform early and provide

frequent updates.

Reassure your employees that

you are staying on top of the

situation to ensure safely

during coronavirus. It will help

your business run as smoothly

as possible.

Plan ahead beyond coronavirus

While all these tips and

strategies are important to

take now, you should still have

plans in place for any other

disaster. Whether its fire,

flood, earthquake, hurricanes

or cyber attacks, you should

have smart strategies in place.

If not, there is no better time to

start planning for the

unexpected than right now.

Institute a yearly or bi-annual

practice day to run through

your continuity plans ahead of

time – before you actually

need them.

Please remember that any

information contains in this

article is only guidance and

written with information

available at time of

publication. We are not health

experts, and this guide

shouldn’t take the place of

expert professional advise

from a medical professional or

government organisation.

For more information on

keeping employees and

yourself healthy and safe

during coronavirus, please

refer to these professional

associations for their latest

official correspondence:

World Health Organization:

COVID-19 Updates

Centre for Disease Control and

Prevention: COVID-19


United Nations: COVID-19


Speaking on behalf of our

global team, we appreciate

your trust and confidence in us

to support you as we navigate

through this time of

uncertainty together. We will

continue to adapt as the

situation evolves – and we

know you will do the same.

Stay safe out there!

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Published by Sima Sarkar

I am Anjan.I am a freelancer.I am trying to write day to day human issues.I want to highlight issues related to 'Mother Earth' as well.

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